The Emery/Weiner School
Event Form
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CLICK HERE
to setup or return to your account for this form. Creating an account enables you to return to this form and your submitted results. An account will also enable you to partially complete this form and return later to finish the form. The account you establish is only for this form.
View the
Facilities Calendar
to see if your desired space is available for your event before submitting this form.
Read the
Emery/Weiner Facility Use Policies
If your event is for 100+ people, you must complete a
Large Event Form
instead of the form below
Event Requests MUST be received no later than one week before the event date.
If your event changes within 48 hours of the event's start time, please immediately notify
Tom McAlee
&
Jorge Arciga
.
SUBMISSION TYPE
If you do not need set-up for your event or simply need to reserve your facility space and will provide details at a later date, please use the
Event Date Reservation
form.
*
Is this a:
New Event
Event Change (for event forms already submitted)
EVENT INFORMATION
*
Event Location (Check all that apply):
The Becker Theater
The Stolbun Black Box Theater
Gallery (Fine Arts Wing)
Gym
Lecture Hall
Classrooms (Note Classroom Below)
Commons Dining Area
Conference Room (Fine Arts Wing)
Conference Room (Middle School)
MS Seminar Room
Other (Note Location Below)
Other Location:
Classrooms:
*
Event Name:
*
Event Contact Name:
*
Event Contact Phone & Extension
*
Email Address
*
Confirm E-Mail
*
Date of Event:
*
Set-Up Start Time
*
Event Start Time
*
Event End time
*
Number of People Expected (if 100+ please use
Large Event Form
instead)
*
Inside/Outside Guests:
Inside
Outside
STAFFING
What type of staffing do you need?
(If none, please leave check boxes blank)
Facilities Crew
Theater Technician
Security
If facilities crew is required for event, how many crew members will be needed?
Will a Constable be needed for this event? (must be scheduled at least one week in advance)
YES
NO
CATERING
Catering Source:
In-House Catering
Outside Caterer
Kitchen Needed:
Meat
Dairy
Beverages Needed:
Sodas
Water
Coffee
Tea
Other
Snacks/Food Needed:
Chex Mix
Pretzels
Candy
Popcorn
Other
Catering Supplies Needed:
Plastic Cups
Styrofoam Cups
Full Coffee Set-Up
Plates
Bowls
Forks
Spoons
Knives
Napkins
TECHNOLOGY & AUDIO/VISUAL
PLEASE NOTE: All media being shown in the Stolbun Black Box or Becker Theater must be received at least 48 hours in advance to ensure proper formatting and compatibility.
Multimedia Items:
Projector
Projector Speakers (sm. venues)
Portable Sound System (lg. venues)
What Media will be presented?
DVD
VHS
Power Point
Keynote
YouTube/Streaming Video
Other
Microphones:
1
2
3
4
If a presenter is giving a PowerPoint or Keynote presentation, how will it be controlled?
Presenter Controls with remote
Technician Controls from booth/computer
PARKING/TRAFFIC
Please describe special traffic flow needed (if any):
Please describe any special parking set-up (i.e. parking spaces reserved, Valet Parking preparation, etc)
0/255 characters
Will additional parking be needed?
If so, please contact Corpus Christi at least one week in advance to receive permission.
YES
NO
GENERAL FACILITY REQUESTS
Furniture Needed
(please describe location in Notes below or include on your Event Layout and upload to this form)
Podium
Raised Platform
6' Tables:
1
2
3
4
5
6
7+
Round Tables:
1
2
3
4
5
6
7+
Trashcans:
1
2
3
4
# of Chairs
What doors need to be unlocked for this event?
(please be as specific as possible)
Special requests for Cleaning Crew (i.e. areas to clean first, deadlines, special requests, etc)
What areas are off-limit to students during set-up time (if any)?
Where and when will you need A/C or Heat (please be specific to locations and times needed)?
Upload any important documents or layouts:
*
Special Notes/Requests:
*
Indicates Response Required