Summer Intern License Agreement 2015

Department of Housing & Residential Life
Northeastern University
Summer Intern License Agreement



For Northeastern University allowing me to temporarily reside in the University’s housing, and for other good and valuable consideration, I hereby release and forever discharge Northeastern University, its corporators, trustees, employees, students and agents from any liability, claims, demands and actions for personal injury, death or damages to me, or my personal property, including but not limited to, losses arising or in any way from my presence in or on property owned or controlled by Northeastern University pursuant to the above described event.


Further, I agree to indemnify and hold harmless Northeastern University, its corporators, trustees, employees, students and agents from any and all liabilities, claims, actions, costs and expenses (including attorney’s fees) of whatsoever kind and nature arising out of, or in any way relating to my presence in or on property owned or controlled by Northeastern University pursuant to the above described event including, but not limited to, any and all claims and demands respecting the condition of the University’s property or equipment or arising out of any personal injuries resulting from the same use.

I certify that I am currently at least eighteen (18) years of age and have full legal authority to execute this License Agreement on my own behalf.

Northeastern University's system includes any living accommodations owned or leased by the school which provides housing to eligible summer interns.  All summer interns must conduct themselves in a manner consistent with the University’s expectations, as stated in A Guide to Residence Hall Living, the Summer Intern License Agreement and any and all other applicable school policies, procedures, rules and regulations.    

Acceptance of the License Agreement

In order to live in University housing, a summer intern must read and agree to the terms of the Summer Intern License Agreement at the time s/he applies for housing.  By signing a License Agreement and by accepting keys or encoded keycard to a room/apartment, the summer intern officially acknowledges and accepts the terms and conditions of this agreement. However, acceptance of the terms of this agreement does not guarantee the summer intern a space in Northeastern University housing. Failure to sign a License Agreement may result in loss of housing privileges. The summer intern agrees to live in University housing under any and all rules and regulations established by the Office of External Events & Conference Housing, Office of Residential Life and Northeastern University.

Summer interns will be subject to license revocation and/or disciplinary action for violations of any of the regulations or policies included in this License Agreement, or published in A Guide to Residence Hall Living. Any summer intern that is found in violation of the policies and procedure outlined in the above documents will be automatically removed from his/her housing accommodation. 

If Northeastern University is required to obtain legal services due to a summer intern’s violation of this License Agreement or policies contained in A Guide to Residence Hall Living then that summer intern must pay to the University: (1) attorney’s fees, and (2) any other related cost, whether or not formal legal action is taken against the summer intern.


Summer housing is open and subject to availability, for summer interns who participate in a structured internship, employment or supervised research position in the Boston area. Northeastern reserves the right to confirm the summer intern’s eligibility. The summer intern must be 18 years of age by date of check-in.                                     

Dates & Rates

For summer interns, housing is available on a weekly basis beginning May 24, 2015 and ending August 15, 2015.  There is a 4 week minimum stay required.

Payment & Cancellation Charge                                                                                                                                                       

All housing and service fees must be made in full, via credit card or check, by the date stated in the housing confirmation email Northeastern University will send to the summer intern, after receipt of application. If payment is not made in full by this date, the intern’s housing assignment may be released.    

Housing Refund/Cancellation Policy:                               

  • 61 days or more before scheduled arrival: 100% refunded
  • 31-60 days before scheduled arrival: 50% refunded
  • 15-30 days before scheduled arrival: 25% refunded
  • Less than 14 days before scheduled arrival: No refund

*The down payment is non-refundable unless an applicant is deemed ineligible or if Northeastern is unable to accommodate applicant’s first or second housing option.

All housing cancellations must be made in writing or by e-mail to Phone cancellations will not be honored. Any down payment made is forfeit upon cancellation.

Service fees (gym membership, meal plans, or parking) are non-refundable.

Hall and Room Assignments

Room assignments are made based on completion of the Summer Intern Housing Application, all eligibility requirements, a signed License Agreement, Housing Deposit, and full Housing Payment.

Every effort is made to honor a summer intern’s preference for roommate, room type, and facility. However, Northeastern University does not guarantee the type or location of residence and/or roommate requests.

The University reserves the right to change the summer intern’s room assignment at any time. Also, if a summer intern does not check into his/her reserved housing space it will be forfeited twenty-four (24) hours after the summer intern’s scheduled move-in date, unless written notice from the summer intern is provided to External Events & Conference Housing. No housing fee discounts will be provided for late arrival.

Disclosure of Intern Information

By signing this agreement, summer interns consent to and authorize the Office of External Events & Conference Housing/Residential Life to release any information provided by or about the summer intern, including but not limited to information related to the summer intern's health, safety and/or well-being and emergency contact information to University officials as the University deems appropriate and/or necessary.  By signing this agreement, summer interns also consent to and authorize the release of any such information from University officials to the Office of External Events & Conference Housing/Residential Life.  University officials/offices to which such information may be released or from which such information may be received include, but are not limited to, Public Safety, Disability Resource Center, University Counseling and Health Services, Athletics, and Facilities Services.

Use of University Housing Facilities

Residence halls, suites, and apartments owned or leased by Northeastern University are available only to summer interns living in our residence community, their invited guests, and other persons authorized by the Office of External Events & Conference Housing/Residential Life. Unauthorized entry to, or use of, University housing facilities is prohibited. Summer interns are not permitted to use their residence hall room or mailbox for the purpose of conducting profit or not-for-profit business transactions and/or commercial enterprises.


Only a limited number of appliances approved by Underwriters Laboratories (UL) are permitted within the Residential Life system. Prohibited personal items include: plastic milk crates and stackable storage containers that are not fire resistant, non-metal waste baskets, candles, incense, halogen lamps, sun lamps, immersion heaters, etc. For a detailed list of approved appliances and policy statements, please refer to A Guide to Residence Hall Living.

Alterations to Premises

Summer interns are prohibited from defacing their rooms or any other part of the residence hall. This can include but is not limited to: removal of any University equipment or furniture; altering or replacing door locks; making electrical or structural alterations; use of nails, screws, or any material that defaces surfaces; construction of lofts; and painting of the residence.  For fire safety and health code reasons, summer interns are not permitted to add upholstered furniture, including but not limited to futons, mattresses, and couches to their room/apartment. 

Maintenance and Housekeeping

Summer intern requests for repairs to residence hall furnishings or equipment may be submitted through a Conference Assistant or by emailing Repairs to University-owned or leased facilities must be completed by authorized University personnel.  For urgent matters, (i.e. flooding, heating problems, etc.) summer interns should contact Facility Services Customer Services at 617.373.2754 (available 24 hours/day, 7 days/week).

As the Licensor, Northeastern may enter the premises to make repairs, to inspect, or to show the premises to a prospective purchaser, licensee, mortgagee, or its agents. Northeastern may also enter the premises if the premises appear to have been abandoned by the summer intern, if a University policy is violated, in the event of an emergency, for any health or safety reasons, or if otherwise permitted by law.

Summer interns are expected to keep their rooms orderly, safe, and sanitary. The University provides professional housekeeping services in common areas such as lounges, hallways, and bathrooms. Apartment bathrooms, kitchens, and common living area must be cleaned and maintained regularly throughout the term by the summer intern(s).Failure to maintain a minimum standard of cleanliness may result in a cleaning charge.

Accessible Rooms for Disabled Interns

The Office of External Events & Conference Housing/Residential Life reserves the right at any time to utilize specially designed rooms, suites, or apartments to provide for the residential needs of summer interns whom disclose a disability.


Summer interns are responsible for removing all personal possessions when they vacate their rooms, apartments, or suites. Any possessions left in campus housing facilities after the voluntary or involuntary termination of the License Agreement will be considered abandoned, will be discarded by the University, and the summer intern will be billed an additional charge for removal.

Housing Inspections & Tours

The University reserves the right to conduct in-person inspections of rooms for the purpose of assessing furniture inventory, general room condition, as well as emergency or general maintenance needs. Except in case of emergency, The Office of External Events & Conference Housing/Residential Life will notify summer interns (via poster, flyer, or written communication) 48 hours prior to entering an apartment/room. 

Damage/Cleaning Charges 

The summer intern is responsible for all Northeastern University property in his/her room and elsewhere in the residence hall. Upon check-in and check-out, summer interns must complete a Room/Apartment/Suite Condition Form with the Office of External Events & Conference Housing/Residential Life staff. This form confirms the condition of the room/suite/apartment.  Any pre-existing conditions in the apartment/bedroom should be noted at check-in by the summer intern.  Failure to do so may result in supplementary charges for any damage which may occur through the length of the summer intern’s occupancy in the room.  Summer interns will be billed for damages that are beyond normal wear and tear. If a summer intern does not complete the check-out process with hall staff, s/he waives the right to appeal supplementary charges. If damage cannot be attributed to any one individual, charges will be assessed equally among all room occupants.

If there is loss/damage to common areas of any campus housing facility and Northeastern University cannot identify the individual(s) responsible, the University may require several or all of the hall’s residents to pay a prorated group charge covering the cost of common area repair/replacement. Summer interns will be billed for replacement of furniture and reinstallation costs in the case of vandalism.

Sample Charges* Include:  

Chair (plastic)                          $75.00                    

Chair (fabric)                           $240.00                 

Broken Window                      $100.00  

Paint Wall                                $90.00     

Replace Desk                          $295.00

Replace Bureau                       $290.00

Replace Mattress & Frame      $200.00

Broken Door Glass                 $300.00

Excess Cleaning      $60.00 per resident/per hour (residence hall room)

Excess Cleaning      $100.00 per resident (suite/apartment)

*Please note this is not an exhaustive list of charges and that The Office of External Events & Conference Housing reserves the right to adjust charges based on market value of materials and labor. All non-routine repairs will include charges for labor and materials.


Northeastern University will not be liable for loss or damage to summer interns or their guests’ property located in any campus housing facility. This includes, but is not limited to, damage caused by fire, flood, accidents, or loss or interruption of heat, electricity, burglary, theft, or vandalism. 


Summer interns may not convey their right in University housing to anyone.  They may not sublicense their housing space, their license agreement or make any arrangement for someone to take over housing payments or move into the space assigned to them without the express written permission of the University.  A summer intern who violates this policy will lose all future opportunities to apply for housing and be liable for all costs incurred by the University including any expenses related to the removal of any third partySummer interns residing in University owned or sponsored facilities without the written permission of the University are trespassing and will be removed immediately.

Check-out Policy

Failure to enter or vacate in accordance with move-in & move-out dates established in this License Agreement will result in evacuations proceedings to be initiated. 

Residence Hall Staff

Each on-campus housing facility, including leased properties is managed by a Residence Director who supervises a trained staff which includes Graduate Assistants and Resident/Conference Assistants who have the authority to enforce this License Agreement.  

Summer interns are obligated to respect the authority of the Office of External Events & Conference Housing/Residential Life staff and comply with requests that are made by staff members in the performance of their duties.

Residential Life Policies

Summer interns are prohibited from engaging in any of the following behaviors: conduct in or about any residence facility that poses a threat to the health or safety of themselves, others, or property; behavior that interferes with the rights or well-being of others; or personal actions that violate any provision of this agreement, or any rule, regulation, or policy of the University or any applicable law.   

Fire Safety

All persons are expected to observe fire safety policies and procedures. Fire extinguishers, smoke detectors, alarm systems, and fire escapes are not to be tampered with by anyone.  If a fire alarm sounds, ALL occupants must exit the facility at the nearest emergency exit.

Some residence hall rooms utilize fire escapes as a secondary means of emergency egress.  The fire escapes are accessed through windows that are clearly marked with decals indicating that they lead to a fire escape. Windows thus labeled, that lead to the fire escapes, cannot be obstructed in any way (e.g. there cannot be window Air Conditioners or Fans installed) and paths to these windows must at all times remain clear of any furniture and personal items.

Restricted Areas

Any summer intern or their guest who is found in restricted areas (including balconies and residence hall rooftops) will be subject to termination of this Agreement and loss of housing privileges. 

Keys and University Identification Card

Summer interns are not permitted to transfer, duplicate, or give keys or University identification cards to other persons, nor to change door lock(s). Summer interns will be charged for the loss of room keys and/or required core lock changes. A detailed policy of the lock-out procedure is contained in A Guide to Residence Hall Living.

Summer interns may not install any lock device that prohibits University personnel from entering the building, apartment, or individual room. Prohibited devices include, but are not limited to: dead bolts, door chains, slide bolts, and lock sets.


Guests must be escorted and signed in by the specific summer intern with whom they are visiting, and both must show proper photo identification to the Proctor (residence hall security representative). Guests must be escorted by the summer intern at all times, and must also observe all rules that apply to the summer intern.  The summer intern is responsible for the conduct and behavior of his/her guest. Any damage or vandalism by the guest is the responsibility of the summer intern.  Overnight guests must be at least 16 years old and may not stay overnight beyond three (3) consecutive nights.  Guests younger than the age of 16 may not stay overnight.


For health reasons, animals other than fish and approved Seeing Eye™ or service animals are not allowed in any housing facility owned or leased by the University. Fish are permitted in containers with a maximum volume equal to or less than 25 gallons.

Dining Services

Each summer intern participating in the dining service program must present their University identification card at the dining hall in order to be served a meal. This meal card is non-transferable, is the property of Northeastern University, and must be surrendered to any University official upon request. Alteration or use of this card for any unauthorized purpose will result in additional charges, disciplinary action which could include loss of housing privileges, and/or confiscation of the meal card. Food and related articles may not be taken from the dining room, except as permitted by Dining Services. To prevent loss and theft, the University reserves the right to inspect knapsacks and bags at the exits of the dining halls. During weekends, vacations, and official closings, the University reserves the right to consolidate dining facilities.

Family Housing                                                                                                                                                                          

Northeastern University does not provide housing for married couples, spousal equivalents, or dependent children.

Exceptions to Any Provision of This Agreement

The Office of External Events & Conference Housing reserves the right to make changes to this License Agreement and/or official administrative policies as deemed necessary in the interest of order, health, safety, discipline, or for educational purposes. A summer intern may request an exception to any provision of this Agreement. To request an exception, the summer intern should submit a written petition explaining the nature of and reason(s) for the request to:

Office of External Events & Conference Housing

Northeastern University

4 Speare Commons

Boston, MA 02115-5000

Violations of any of the terms of this License Agreement may result in disciplinary actions and/or revocation of the License Agreement and housing privileges.






Northeastern University